Board of Directors 2017/2018

Rebecca McFall, Ed. D. CHAIRPERSON
Superintendent
Lincoln Public Schools
 
Linda Dwight, Ed.D. VICE-CHAIRPERSON
Superintendent
Harvard Public Schools
 
William H. McAlduff, Jr.
Acting Superintendent
Acton/Boxborough Regional School District
 
Jon Sills, M.Ed.
Superintendent
Bedford Public Schools
 
James O'Shea
Superintendent
Carlisle Public Schools
 
Laurie Hunter
Superintendent

Concord Public Schools, Concord/Carlisle Regional School District

 
 

Bella Wong
Superintendent/Principal
Lincoln/Sudbury Regional School District
 
Kelly Clenchy
Superintendent
Littleton Public Schools
 
Robert Gerardi Jr., Ph.D.
Superintendent
Maynard Public Schools
 
Anne S. Wilson, Ph.D.
Superintendent

Sudbury Public Schools

 

CASE COLLABORATIVE                                                            
BOARD OF DIRECTORS MEETING
MAY 11, 2018
RIPLEY ADMINISTRATIVE BUILDING
120 MERIAM ROAD, CONCORD, MA
CONFERENCE ROOM 1
12:40 PM

AGENDA:

I. CALL TO ORDER

II. APPROVAL OF MINUTES                                                                                      
A. Board of Directors Meeting: March 23, 2018                                                          (Vote Required)

III. OLD BUSINESS
A. General Update – Enrollment/FY18 Budget                                                           (information Only)
B. FY18 Amended Transportation Budget                                                                  (Vote Required)
C. CASE Space Needs                                                                                                (Discussion/Vote)
D. FY19 Program and Transportation Proposed Budgets – Fourth Reading              (Vote Required)
E. Health Insurance for Retirees Policy - Fourth Reading                                           (Vote Required)

IV. NEW BUSINESS
A. Service Animal Protocol/Policy - First Reading                                                        (Information Only)
B. Executive Directors Goals Update                                                                            (Information Only)
C. 2018-19 Proposed Meeting Schedule                                                                      (Information Only)
D. Treasurer Evaluation                                                                                                 (Vote Required)
E. Certificate of Authority                                                                                                (Vote Required)

V. REPORTS OF THE EXECUTIVE DIRECTOR
A. Personnel Report                                                                                                        (Vote Required)
B. Treasurer’s Report                                                                                                       (In Packet)

VI. EXECUTIVE SESSION

VII. ITEMS FOR THE NEXT MEETING

VIII. ADJOURNMENT

The matters listed above are those reasonably anticipated by the Chair that may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

 

CONCORD AREA SPECIAL EDUCATION COLLABORATIVE
120 Meriam Road, Concord, Massachusetts 01742 Telephone: 978-318-1534

Minutes of CASE Board of Directors Meeting of March 23, 2018

Board Members in attendance:
William McAlduff, Acton-Boxborough Linda Dwight, Harvard
James O’Shea, Carlisle Rebecca McFall, Lincoln, Chairperson
Laurie Hunter, Concord, Concord-Carlisle Bella Wong, Lincoln-Sudbury
Also in attendance: Anne Wilson, Sudbury
Sanchita Banerjee Sandy Daigneault
Regina Erickson Beverly Beno
Russ Dupere

MINUTES:

At 12:40 p.m., Rebecca McFall called the meeting to order.

A motion was made by Linda Dwight to approve the minutes of the January 26, 2018 Board of Directors meeting. Jim O’Shea seconded the motion. Bella Wong and Anne Wilson abstained; all others were in favor.

The Executive Director then provided an update on Program enrollment and Transportation ridership. Colebrook moved into their new facility over Ferbuary vacation. Staff worked diligently, and a couple of students even volunteered to help during their break. The final punchlist is almost complete. The landlord has been very accommodating and generous, and CASE is pleased to be working with him.

The projected FY18 budget deficit has increased a bit since the previous Board meeting, to approximately ($235,000). However, Program Directors are managing a substantial number of referrals at present, and the outlook is promising.

The Board then discussed the possibility of postponing a vote on the FY19 Budget until the May Board meeting. Administrators have developed plans for several scenarios, but it is early to know exactly where enrollments may or may not be adequate. Colebrook alone is processing 17 referrals; even if one third of them matriculate, CASE’s financial outlook will look very different. Board members voiced concern about giving staff adequate time to plan in the event of cuts, but agreed that it would be harmful to make decision too quickly.

The Board then had a robust discussion of the new addition of high deductible health plans to Minuteman Nashoba Health Group’s offerings. The high deductible plans being offered are an additional plan design, and they are optional for employees. Board members discussed a variety of possibilities for CASE’s contribution to the HSA of employees who subscribe to the high deductible plans. A motion was made by Linda Dwight that CASE Collaborative add a high deductible health plan and offer a contribution of $500 to the HSA of employees who enroll in the individual high deductible plan, and a contribution of $1000 to the HSA of employees who enroll in the family high deductible plan. The motion was seconded by Anne Wilson. All were in favor.

The third read of the Health Insurance for Retirees Policy was postponed until the next meeting. Further information on member districts’ own policies will be collected.

Terms of the proposed FY19 lease for space at EDCO were reviewed. A motion was made by Linda Dwight to accept the proposed FY19 lease for space at EDCO and to authorize the Executive Director to sign the lease. The motion was seconded by Bill McAlduff. All were in favor.

The Director of Finance and Operations then reviewed the results of a bid for eight to ten FY18 Ford Transit passenger vans. A motion was made by Bella Wong to award to National Van Builders of Attleborough, MA the bid for nine 2018 Ford Transit passenger vans at $37,820 each, for a total award of $340,380. The motion was seconded by Bill McAlduff; all were in favor.

The Executive Director and Assistant Director presented the Educator Evaluation changes proposed by a committee of administrators and employees. The union membership had given their unanimous approval to the changes. A motion was made by Rebecca McFall to accept the changes to the Educator Evaluation as presented. The motion was seconded by Bella Wong; all were in favor.

A motion was made by Bella Wong to approve the Personnel Report, which was included in the packet. The motion was seconded by Linda Dwight; all were in favor. A Treasurer’s Report was also included in the packet.

The Board then returned to the topic of CASE’s space needs for FY19 and beyond. The Executive Director provided an update on current projections of availability, particularly in Acton, and what it means for CASE. Discussions continue on that subject. No known elementary space is available in Sudbury at this time. Bella Wong offered to look into the possibility of space in her district if space was still needed for the DD-Intensive strand at the high school level.

The Executive Director then presented her Entry Report and received kudos from the Board on her efforts.

The Chairperson of the Board delivered the Mid-Year Evaluation of the Executive Director, for which she had received feedback and input from other members of the Board.

At 3:16, Linda Dwight made a motion to adjourn the meeting; the motion was seconded by Bella Wong. All were in favor.